8 Ways To Transition Your Organization To a Virtual Workforce

IT Consulting and Research Services

8 Ways To Transition Your Organization To a Virtual Workforce

Before coronavirus, a third of the United States worked from home: however, that has now changed. Many employees across the nation are being told by their employer or the government to work from home. 

With so much uncertainty, one thing is sure: businesses need to be prepared to organize a virtual workforce and minimize disruption to ensure business continuity.

Here are eight tips to consider when transitioning an organization to a Virtual Workforce.

Streamline your IT vendor solutions to just a few vendors. Don’t buy tools for the sake of it.  

With so many IT vendor solutions out there, getting caught up in acquiring new technology to “buy technology” is easy. While there are many essential tools, it is recommended not to make things more complicated by adding a bunch of different point solutions. Instead, it is advised that organizations shift to virtual work by utilizing collaborative tools and platforms offered by Microsoft and Google. 

Microsoft offers Teams, Azure, Office 365, and Skype. At the same time, Google has the entire G-Suite that integrates so your employees will not have to juggle a myriad of tools to get their job done. 

If you don’t use a cloud-based business productivity suite, this is the time to make your switch. 

When unexpected events like Covid-19 occur, companies don’t want to be caught off guard. By switching to a cloud-based business productivity suite like Amazon, Microsoft, and Google Cloud, employees can work securely from home remotely on a virtual desktop. 

Now is the time to get rid of pricey servers, firewalls, remote access technology, and considerably reduce cost and hassle for your IT team. It is time to make the switch to the cloud to ensure your business continuity. 

Secure your data with a security platform – not a single tool.

A platform approach to data security helps businesses achieve integration, offers better visibility of threats, and reduces the complexities of your computing infrastructure. Taking a platform approach allows your IT department to act and prioritize the most relevant information. 

Many organizations have experienced Zoom bombings, leaving security teams concerned about telepresence solutions. Using Zoom as a standalone application is just one example of a single-point solution. 

Instead, using a platform approach to manage identities and provide secure access is what most organizations need to think about doing. Offerings such as Microsoft 365 and G-Suite can be configured for advanced threat protection like multi-factor authentication no matter where they are being accessed from. 

Foster a culture of collaboration with tools people will use often and make life productive. 

Collaboration and communication are critical in a virtual workplace. Luckily, today we have tools and platforms that make the transition of employees moving to remote work painless. While you could pick a solution that solves communication with video conferencing, such as Zoom, it will not solve your team’s collaboration issues. 

Remote workforces need tools for collaboration and not just a flat-file system. Inclusive solutions that bring collaboration apps, teleconference capabilities and integrates everything under one digital roof. Examples of this include Webex’s integration with Cisco, Microsoft’s Teams integration with Sharepoint, and Google Meet integrating with the entire Google Suite. 

Enforce telepresence rules ASAP.        

It is vital to document instructions, expectations, and technical procedures with documentation, including visuals. Having a clear protocol will make your transition to a virtual workforce smoother. It will help lower the learning curve for your employees. Also, it will eliminate excessive support tickets to the Help Desk. 

Managing a remote team by establishing telepresence rules is the first step to helping your remote team succeed. 

Now is a great time to take hold of your data and get rid of your clutter. 

Transitioning from a data center to the cloud is the perfect time to declutter your data and understand the extent of your data footprint. Rather than migrating every piece of data to the cloud, it will be more efficient to scan your data and decide – do I need this. You probably do not need most of what you are storing. Save your self money and storage space!

Make sure you still enforce a backup and disaster recovery plan with your employees. 

Remote employees require training on how to deal with disaster recovery. It is not something that comes naturally. At the organizational level, this might come naturally, but not so much for the personal employee. Deploying a threat management solution, not single-point security protection, is essential to protecting your intellectual and corporate assets. 

Use this as an opportunity to make your business changes, too – for the better!

Use this time to transform your on-premise workforce into a modern digital workplace. In uncertain times it is essential to maintain your enterprise’s agility with a business continuity plan that can work from anywhere.

By embracing cloud-based platforms like Microsoft and Google offer, your workforce will be able to collaborate and thrive securely. 

If you want to learn more about how to transition your team to a virtual environment, speak to one of HyerTek’s specialists by reaching us at info@hyertek.com or call us at 404.937.3450.